MGEC Board Minutes 8.22.22

	Present		Present
President Corey Mathisen	X	Director Mike Kruse	X
Vice President Dan Sullivan	X	Director Blake Nelson	X
Past President Forrest Hasty	X	Director Sam Padelford	X
Treasurer Laura Lyons	X	Director Jason Radde
Secretary Benton Campbell	X	Director Mark Trogstad-Isaacson
Director John Dalton	X	Executive Director Dana Wheeler	X
Director Kevin Joyce	X	Administrative Assistant Donna Blackwell	X
Director Mary Kloos	X	Labor Relations Specialist Tony Kelly	X
Director Justin Kraus

Others in attendance: Michael Daniels, MnDOT (MGEC Member), Terri Odegaard, MnDOT (MGEC Member), Andrew Borders, MnDOT (MGEC Member),

Agenda

Welcome participants & guests (Corey Mathisen)

Open Forum (from non-board members)

Call the Meeting to Order (Corey Mathisen)

Meeting called to order 3:36 PM.

Review & Approve Agenda (Corey Mathisen)

Blake Nelson adds a coalition insurance bargaining update, Dana Wheeler adds MnDOT meet and confer agenda items and classification and job audits for managers and supervisors.

Mike Kruse moves to approve as edited, Mary Kloos seconds. Motion Passes.

Secretary’s Report – Review & Approve Past Minutes (Benton Campbell)

1. 1. July 25 Meeting
   2. August 1 Meeting
   3. August 9 Meeting

Laura Lyons proposes one edit to clarify Dana Wheeler had a call with Francis Rojas (MMB) and proposes adding (delay).

Forrest Hasty moves as edited, Mike Kruse seconds. Motion Passes.

President’s Report (Corey Mathisen)

1. Bargaining Update

Board reviewed the proposed bargaining update for communication with membership. Mike Kruse and Kevin Joyce provided comments 8/22 AM after the initial draft was sent to the board. Most of these edits were incorporated. Hoping to send it out the next few days, 8/23 or 8/24. Donna has sent a constant contact rough draft to make sure formatting is correct. Staff and Corey met with members over the last few weeks and have included many of their questions in the FAQs in this document. Other edits to the proposed communication were made by the board. Mike Kruse moves to approve document as edited. Laura Lyons seconds. Motion Passes.

2. Tellers Committee Appointment

Benton Campbell, Mark TI, Justin Kraus appointed to Tellers Committee for this vote. Committee reviews voting process and report. Constitution states those running for office can’t serve on Teller committee, Corey’s interpretation is that this vote and that serving on this committee will not preclude those board members from running for board positions this year. Mike Kruse moves to approve nominations, Forrest Hasty seconds. Motion passes.

3. Committee Reports

No Committee updates

4. MGEC Staffing Report

Hours reviewed

5. Election – Nominations Open

Election coming up quickly. Nominations period is open, 11/8 is MGEC election day. Voting closes 4:30 PM that day. 10/23 is target ballot and info send out date. 9/26 is target board approval of election ballot. 9/16 is the target membership election procedure notification date.

Need volunteers for Teller committee – these people must not be running for a board position.

Board agreed that ranked voting makes the most sense – giving members a vote # equivalent to the open director positions. Top X vote-getters will win. One director position is reserved for someone from an agency other than MnDOT (MGEC Policy XI).

Treasurer’s Report (Laura Lyons)

1. Finance Committee Report

Dana Wheeler sent end-of-July report to board on 8/17. Laura Lyons unavailable for annual meeting, Benton Campbell will work with her to cover finance/treasurer information at that meeting.

Executive Director’s Report (Dana Wheeler)

1. Member Advocacy Update
   • Vacation Service Credit
   • Probation Extension
   • Grievance filed for two employees
   • Tony gave an update on a unique situation
2. MDH – MOU
   • MDH wants an MOU to add referral bonuses for existing employees who refer new hires. Additionally, a cash bonus is included in the MOU. One misspelling proposed as a correction. Mike Kruse moves to approve MOU, Laura Lyons seconds. Motion Passes.
3. COVID-19 Update
   • Not expecting agencies to be troubled by higher levels of covid this fall/winter.
4. MnDOT Meet and Confer (August 31, 2022)
   • Determining the agenda items for this meeting.
5. Member asked a question about the Hay Process and job audits for supervisors
   • Let members who are supervisors know this option is available.

Membership Report (Donna Blackwell)

1. Membership Update
   • Donna covered the table updates. No members have dropped. 3 new eligible members, 2 have joined as full.

Labor Relations Report (Tony Kelly)

1. Welcome to MGEC Meeting Recap
2. Mankato, St. Cloud, Maplewood & Roseville Lunch Meetings Recap

Vice President’s Report (Dan Sullivan)

1. No updates.

Past President’s Report (Forrest Hasty)

1. Mankato meeting feedback – good turnout.
2. Mary Kloos has put new graphs together in case we go to arbitration.

Other updates, comments, questions, suggestions

1. Insurance coalition is meeting 8/23. Letter was sent to people not justifying their expenses for HSAs. Remind people to provide justifications. Approx 2500 outstanding 2021 justifications.

Adjourn

Blake Nelson moves to adjourn. Forrest Hasty seconds. Motion passes. Meeting adjourned 5:43 PM.